The attached "Suggested   Implementation Plan" is a template one could use to implement Field Level Risk  Assessment in your own company. It is important to understand that this Suggested  Implementation Plan is only a template and you may  need to tailor the plan for  implementation to meet the needs of your company.

The success of any program depends on the support, commitment and participation of  management, supervisors and workers.

This implementation plan is provided to:

• Assist companies in the effective implementation of FLRA.
• Provide employer companies with a sequential plan on how to implement FLRA and ensure  its continued benefit in your company
• Provide employer companies with some "thought starters" on how to effectively  implement and manage FLRA in their business

Suggested Implentation Plan for FLRA in Your Company

Phase 1:  Commitment

a)   Provide introduction of FLRA to Management

 b)   Management/Leadership Commitment to FLRA Implementation

• Identify the benefits for workers and for the company
• Identify the costs associated to training and planning the implementation
• Identify who needs to be training

c)   Management must establish the level of expectation  for the program with in their company

• Write FLRA into the company Safety Policy
• Add FLRA to the company safety program
• Prepare a Standard for FLRA usage in your company

d)   Management must establish the level of expectation  for the program and its usage by contractors and sub-contractors on their jobsites

• Write FLRA requirements into the contracting process
• Establish the FLRA requirements in the bidding documentation

e)   Management letter of commitment and introduction of FLRA to all workers, contractors and sub-contractors

Phase 2: Plan

a)   Management to establish an  Implementation planning team  for your company (could be one person or it could be several  dependant on the size of the company and extent of the time commitment required to get the  program implemented)

b)   Establish the guidelines and set the standards for  FLRA usage.

c)   Organize and set up schedules for training of all  supervisors and workers

d)   Build FLRA into the appropriate  place within your  Safety Program and/or Company Policy

e)   Review FLRA Guideline, Process, Cards and Forms, etc  and adapt to your company.

f)    Decide if documentation (forms) will be required?

g)   If documentation is required,

h)   Determine what level of risk will be documented (i.e.  only medium and high level risks)?

i)    Determine what form will we use (COAA form or our  own, or a new creation)?

• Customize the Risk Matrix to suit your company
• Develop Risk Matrix instructions on the forms or in the training

j)    Write FLRA requirements into the bid documentation for contractors, if  necessary and notify contractors and sub-contractors in writing.

k)   Identify administration process/responsibilities

• Will we need a database to capture data from forms?
• Who will maintain filing/database?
• Who will analyze data for trends?
• How will trends be communicated?

l)    Determine how to sell this in your Company? Develop a Promotion Plan.

m)  Identify potential challenges in the implementation, develop plans to address  challenges (i.e. risk assessment of the plan)

n)   Identify methods to communicate successes of FLRA (i.e.  after training is  completed, trends identified in the documentation submitted, changes to the safety  programs, etc)

Phase 3: Do

a)   Train the Trainer(s)

b)   Train the Supervisors/Foremen (classroom and field training)

c)   Train the Workers (tell  them, show them, let them use, provide guidance)

d)   Attendance  acknowledgement (sign-in sheet)

e)   Provide ongoing Coaching  and guidance by supervisors to workers

 f)    Monitor that workers are  using FLRA

g)   Supervisors/foremen are  role-models (workers will do as they do)

h)   Celebrate Success

• Award system for using FLRA
• Incentive Program

Phase 4: Check

a)   Perform regular  assessments of the use of FLRA

 b)   Measure whether FLRA are being completed

• review of FLRA documentation
• Audits
• visual inspection of the worksite
• review of tailgate/toolbox meeting notes

Phase 5: Act

a)   Celebrate Success

b)   Review, revise and communicate  changes to your  company's FLRA usage and standards

c)   Evergreen Suggestions - Forward to COAA Safety Committee

d)   Identify changes required from trend analysis of Risks being reported.

• Safe Work Practices being updated
• Additions to the Safety Program

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